Virginians often move outside the U.S. in search of jobs, education, personal reasons, or to set up businesses in other countries. If they go to a country that is part of the Hague Convention, they really need that Apostille stamp on their documents.

This stamp acts provides universal authenticity and legality to your documents, simplifying processes like visa applications or school enrollments. It ensures that foreign countries accept and understand Virginia documents, making the transition to outside the U.S. smoother.

An apostille certificate serves as a vital key to unlocking opportunities in other countries whether it is business, academic records, or legal papers. In short, apostille is not merely a formality for Virginians going overseas. Instead, it has become a practical necessity to make their documents universally acceptable in an international setting.

Globeia is a highly reviewed apostille service provider catering to all 50 U.S. states including Virginia. With Globeia, you can easily obtain your Apostille in Virginia in a few simple steps. Just submit your details and mail us your documents at the provided address. After reviewing your documents, our team members will reach out to assist you in obtaining your Apostille in Virginia.

Ensuring Document Compliance for Virginia apostille

Obtaining an apostille on Virginia (Alexandria, Norfolk, or other) documents is not a simple task. You have to properly check the documents as per the guidelines of the Virginia Secretary of the Commonwealth’s office regarding documents.

The validity of vital records (Birth, Death, Marriage, Divorce Certificates) is 12 months to be able to start the apostille process. You will have to get your certificates re-issued if they are older than 12 months. The certified copy can be obtained from the Virginia Department of Health. Marriage certificates and court records, issued by the Circuit Court, should include the Certification of Official Record or Triple Seal.

Notarized documents have to have proper notarial certification issued by a Virginia notary public in the last 1 year. Also, check the details including location, date, notarial statement, signature, commission expiration date, registration number, and a matching seal. You will have to submit this notarized document for the apostille process instead of its copy.

Notarization is not needed for business documents issued by the State Corporation Commission within the last 1 year. Don’t forget to also include a cover letter when submitting documents to the Secretary of the Commonwealth’s Office for apostille.

Condition When Your Documents Could Be Rejected

Vital records could be rejected if photocopies are submitted instead of original or certified copies. Additionally, rejection may occur if these records were not issued by the Virginia Department of Vital Records within the past 12 months, if they are altered, notarized, obtained outside Virginia, or internationally.

Court documents might be rejected for reasons such as lacking a Certification of Official Record/Triple Seal, an illegible court clerk's name, being over 12 months old, being issued by an out-of-state or federal court, or if a copy was submitted instead of the original.

A notarized document could be rejected for various reasons. Problems may arise if essential details like location, date, notary's information, or stamp are missing or incorrect. A notarization date exceeding 12 months could also lead to rejection

Easily Obtain Apostille for Virginia Vital and Business Records with Globeia

Globeia provides a convenient and efficient way to obtain apostille services for Virginia vital records and business records. With Globeia's expertise and experience in handling apostille requests, individuals and businesses can trust that their documents will be processed quickly and accurately.

For vital records in Virginia, an apostille is required if they were issued by the state within the last 12 months. These vital record documents should be signed by the State Registrar or Deputy State Registrar.

When it comes to business documents like Certificates of Good Standing, you can contact the State Corporation Commission for a certified copy of the document without needing to get them notarized.

By utilizing Globeia's services, you can save time and avoid the hassle of dealing with complex apostille procedures on your own. With Globeia, obtaining an apostille for Virginia vital and business records becomes a simple and stress-free process.

Globeia’s Affordable Apostille Service In Virginia

FAQs

Can a Virginia notary perform an apostille?

Notaries are not authorized to perform apostilles in Virginia. Only officially recognized government organizations assigned to this function may grant apostille certifications.

How to prepare documents for the apostille in Virginia?

Documents must be original and duly notarized in accordance with state laws in order to be prepared for an apostille in Virginia. In addition, you will have to fill out any necessary forms and send the paperwork to the relevant government agency together with the necessary costs.

Why does the Secretary of the Commonwealth’s Office staple the Apostille?

The Secretary of the Commonwealth’s Office in Virginia staples the Apostille to documents because it's an accepted method according to the Hague Apostille Convention, ensuring compliance with international standards for document legalization.

Can a document signed by a Virginia Electronic Notary Public be authenticated?

No, currently, a document signed by a Virginia Electronic Notary Public cannot be authenticated with an Apostille or Great Seal authentication.

What are common reasons for document rejection in the apostille process?

Documents may be rejected in the apostille process due to reasons such as missing or incorrect notary details, absence of proper acknowledgment, undated documents, or acknowledgments not in English. To prevent delays, review and ensure accurate information before submitting to the Secretary of the Commonwealth’s Office.

How does Globeia simplify the apostille process in Virginia?

Globeia simplifies the Virginia apostille process by offering expert guidance. Simply submit your application and upload the required documents through Globeia's online application system. Their manager will review your application, submit it to the Secretary of the Commonwealth’s Office on your behalf, and promptly deliver your apostille via mail.

Authority to issue an apostille in Virginia

The Office of the Secretary of the Commonwealth in Virginia holds the authority to issue apostille certificates. The apostille confirms that the Virginia Notary, Clerk of Court, or Deputy State Registrar signature are verified on your documents. The office of the Virginia Secretary of the Commonwealth is situated at 1111 East Broad St, 1st Floor, Richmond, VA 23219.