Apostille Services in Illinois

Are you looking for fast, reliable, and professional apostille services in Illinois? Globeia provides apostille services for documents issued by the Illinois Secretary of State, including birth certificates, marriage records, educational transcripts, business documents and more. Our secure smart portal allows you to apply for an Illinois apostille from anywhere in the world, ensuring convenience and efficiency for both individuals and businesses. You can also track the status of your documents in real-time using our online portal, so you're always in the loop.

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Turnaround Time

1 - 2 weeks

Globeia’s Affordable Prices

Normal Apostille: Starts at $195 USD

* Turnaround times are estimates and may vary in cases of high workload or backlogs. The mentioned duration reflects processing time only.
** Apostille pricing applies only to Hague Convention countries and to the Apostille service itself. Other processes may have different or higher fees, as requirements vary.

Your Trusted Partner for Apostille Services in Illinois

At Globeia, your documents are carefully reviewed the moment we receive them. Our team makes sure that they are complete, include the correct certification and notarization, and are eligible for apostille in the USA before we proceed. Once the apostilled documents are returned to us, we conduct a thorough final check to confirm that all standards have been met before sending them back to you, so your Illinois documents are ready and valid for international use.

How to Prepare Your Documents for Illinois Apostille

All documents must have been issued within the last five years, and include the proper seal, designated post, and name of the issuing court or authority.

Original documents certified by Illinois government state officials and notarized by a commissioned Illinois Notary Public.

Certified copies of vital records, such as Birth, Marriage, Death Certificates, obtained from the county clerk, local registry, or the Illinois Department of Public Health’s Vital Records Division.

Certified copies of divorce certificates obtained from the Circuit Clerk of the court where the divorce was granted.

Illinois school records signed and sealed by the principal or registrar in front of a notary public, who will then notarize the record.

Business or corporate documents intended for use outside the USA to be notarized before submission.

Illinois state criminal background checks signed and sealed by the Illinois State Police, county sheriff, or local police, and then notarized.

Types of Documents that Get an Apostille in California

Vital Records

Includes birth, death, marriage, and divorce certificates. Notarization is not required.

Business Records

Documentation related to business activities, such as financial statements, incorporation documents, and contracts.

Educational Records

Academic transcripts, diplomas, and certificates.

Notarized and Other Records

Documents like passports, visas, licenses, or other documents that have been officially certified by a notary public.

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Start Your Illinois Apostille Application with Globeia

Step 1: Initiate Application: Start by visiting Globeia’s smart portal to apply for an Illinois state apostille service. Enter all required details accurately, including current country of residence, destination country, personal information, and mailing address.

Step 2: Upload Documents for Review Upload your Illinois documents, such as birth certificates, marriage records, educational documents, or business papers, with complete notarization and certification if required. Our expert team carefully reviews every document for compliance with Illinois Secretary of State regulations.

Step 3: Make Payment and Send Documents Make the applicable payment securely via our portal. If original documents are required, mail them to Globeia’s office as instructed. For vital records obtained from VitalChek or other authorities, you can send them directly to our office.

Step 4: Track Your Application Monitor the real-time status of your Illinois apostille application directly on Globeia’s portal. Our smart tracking system keeps you informed at every stage, minimizing uncertainty.

Step 5: Receive Your Apostilled Documents Once complete, receive your documents with Illinois apostille certificate conveniently online or by mail. Please note that additional charges apply for mailing.

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Steps to Apply for Illinois Apostille Application with Globeia

Initiate Application

Upload Documents

Make Payment and Send Documents

Track Your Application

Receive Your Apostilled Documents

Illinois Secretary of State Apostille Requirements

The Illinois Secretary of State has specific requirements that set it apart from most other states, and missing them can cost you serious time.

You need to specify exactly in which country you intend to use your documents.The Illinois SOS needs this information to determine the correct process for your application. If your destination country is a Hague Convention member, you will need an apostille. If it is not, embassy legalization or consular authentication is needed instead.

And if your document is drafted by private entities, like a power of attorney, corporate contract, or translated document, it must be notarized before it can be apostilled. Illinois SOS is very strict about notary formatting, so make sure the notary seal is compliant, clear, and includes the correct county venue statement, or your document may get rejected outright.

How Much Does an Apostille Cost in Illinois

Globeia's professional apostille services start at $195 per document, covering:

Expert guidance,

Document review before submission,

Courier/shipping handling,

Follow-up with the Secretary of State's office,

Rush processing coordination, and

Status updates throughout.

You're not just paying for the apostille stamp, you're paying to not deal with the process. There are no other hidden charges, what we quote is what you pay!

Other Globeia Services in Illinois

Beyond apostille, Globeia offers a full range of document services to support your international needs.

FBI Background Check : Mobile fingerprinting and application submission support to the FBI.
Notarization: Certified notarization services for personal, legal, and business documents.
Federal Apostille from Washington DC : Apostille services for federally issued documents through the U.S. Department of State, including FBI background checks.
Authentication and Legalization: Document authentication and legalization for countries that are not part of the Hague Convention and do not accept an apostille.
Professional Translation: Certified translation services for more than 50 officially recognized languages.

Check out our full range of services here !

Frequently
Asked Questions

Who can issue an apostille in Illinois?

The Illinois Secretary of State, popularly known as Illinois SOS, is the only authority that can apostille and authenticate your documents for international use.

Can I get an apostille electronically in Illinois?

No. Illinois does not currently offer electronic apostilles. An apostille certificate is a physical, paper document with an official security stamp that must be attached directly to your paperwork. To get one, you'll need to either mail your original documents to the Illinois Secretary of State's office or drop them off in person at one of their two locations in Chicago or Springfield.

Where to get a birth certificate apostille in Illinois?

The certified copy of your birth certificate from the Illinois Department of Public Health needs to be submitted to the Illinois Secretary of State for an apostille, along with the completed application form and processing fee.

What is the difference between an Illinois apostille and a federal apostille?

An Illinois apostille, issued by the Illinois Secretary of State, covers documents that were issued at the state level, such as birth certificates, marriage records, and notarized personal documents. A federal apostille, issued by the US Department of State in Washington D.C., is required for federally issued documents like FBI background checks or documents signed by federal officials.

How quickly can I get an apostille in Illinois?

The standard processing time is 7 to 14 business days once your documents have been submitted by mail. If you take your documents to one of the Secretary of State Index Department offices, they are processed over the counter while you wait, but this is only possible for people living near Chicago or Springfield.

Can an Illinois apostille be done in one day?

Yes, you can get an Illinois apostille done in a single day, but only if you do it in person in one of the Secretary of State physical offices. Only two offices in the state handle walk-in, one in Chicago, and another in Springfield.

How to apostille a marriage certificate in Illinois?

First, you need to have a certified copy from the Clerk’s office in the county where the marriage was registered, including all official county seals and signatures. Next, you can submit it yourself to the Illinois Secretary of State, or hire third-party service providers, like Globeia, which is a very commonly taken route among people due to convenience and expedited services.

Can a regular notary do an Illinois state apostille?

No, a regular notary public cannot do or issue an apostille. The Illinois Secretary of State is the only authority that can issue an apostille. An apostille proves to a foreign government that the notary who witnessed your signature was actually a legally commissioned, active officer of the state.

Will the Illinois Secretary of State apostille a personal document that has been notarized?

Yes, the Illinois Secretary of State will apostille a personal document, such as a power of attorney, an affidavit, a medical record, or a contract. But it will only do so if the document has been notarized correctly and has gone through the mandatory county clerk's verification of the notary first.

What documents are required for an apostille in Illinois?

You must provide these four items whether you are walking into an office in person or sending your request through the mail:

Original documents or officially certified copies issued in Illinois.

A pre-paid, self-addressed return envelope if you're submitting by mail and want your documents sent back to you.

Completed application for authentication or apostille.

A check or money order made out to the Illinois Secretary of State.