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Apostille Canada: Everything You Need to Know for 2024 and Beyond

In today's globalized world, making sure your documents are recognized internationally is really important. Whether you are planning to study in another country, explore job opportunities abroad, or do business across borders, having your documents authenticated is necessary.
Globeia

5 mins

6 Feb

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In today's globalized world, making sure your documents are recognized internationally is really important. Whether you are planning to study in another country, explore job opportunities abroad, or do business across borders, having your documents authenticated is necessary.

 

Many Canadians are moving to different countries for career growth and to start a new life. This is why it is essential for them to know about the apostille process – a way to make your documents officially accepted in other countries. This article helps you to understand how to get your Canadian documents authenticated in 2024 and beyond.

Canada’s Participation in the Apostille Hague Convention

Global Affairs Canada announced Canada's formal entry into the Convention, thereby abolishing the requirement of legalization for public documents, on May 16, 2023. By January 11, 2024, Canada joined the Hague Apostille Convention, making it easier for Canadians to deal with international documentation. Nowadays, Canadians can easily obtain an Apostille certificate for their documents rather than the complicated previous process. Any document that requires notarization should be certified first, and then it must be taken to the relevant apostille authority, depending on its notarization province or territory. 


This new system is a game changer, reducing the number of processes required to have Canadian documents approved in over 120 countries covered by the convention.  The goal of this action is to make life easier for Canadians in other countries by simplifying the process by which their documents are recognized and accepted internationally.
 

Role of Global Affairs Canada in the Apostille Process

Global Affairs Canada plays a crucial role in the Apostille process because it formally oversees the authentication of federal documents within Canada. The authority acts as the point of contact in terms of managing the Apostille Convention's national implementation. Global Affairs Canada also issues authentication seals on documents headed for non-Hague member countries.

 

The Notarization Requirement

Some documents, including power of attorney, copies of documents, and public certificates may require notarization prior to their apostille.

Where Should I Send my Canadian Documents for Apostille?

Canadian Government Documents

Federal Canadian documents are apostilled by Global Affairs Canada.

 

Provincial and Territorial Documents to GAC

Documents issued or notarized in the following provinces and territories should also be sent to Global Affairs Canada:

  • Manitoba
  • New Brunswick
  • Newfoundland and Labrador
  • Northwest Territories
  • Nova Scotia
  • Nunavut
  • Prince Edward Island
  • Yukon

 

Types of Documents that You Can Get Apostilled

Personal Documents

  • Birth certificates
  • Marriage certificates
  • Death certificates
  • Adoption certificates
  • Divorce certificates
  • Power of Attorney documents

 

Educational Documents

  • Diplomas
  • Transcripts
  • Degrees
  • Letters of consent for minor children traveling abroad

 

Business Documents

  • Certificates of incorporation
  • Articles of incorporation
  • Commercial invoices
  • Certificates of good standing
  • Powers of Attorney for business transactions

 

Legal Documents

  • Affidavits
  • Statutory declarations
  • Notarized documents

 

Government Issued Documents

  • Police clearance certificates
  • Health certificates
  • Court documents

 

When Is Apostille Needed?

There are several circumstances in which an apostille is necessary. Typical instances include the following:

 

Employment

You could be required to submit certified documents, such as employment records, diplomas, or education certificates if you intend to work in a foreign nation.

 

Education

To demonstrate their qualifications, students wishing to study overseas frequently need to apostille their academic records or degrees.

 

Marriage or Divorce

You must get your marriage or divorce certificates apostilled if you're getting married or divorcing abroad.

 

Business 

You need to validate Canadian contracts, incorporation certificates, or powers of attorney when doing business abroad.

Using Canadian Documents in Non-Hague Countries

Apostille will not work if you are using Canadian documents in countries outside the Apostille Convention. Instead, the authentication and legalization process, equivalent to an apostille certificate, is required.


In non-signatory countries, the two-step process is used. These countries might demand validation from a Canadian competent authority, which is Global Affairs Canada in this case. Once authenticated, the document must then undergo legalization at the embassy of the country where you intend to submit it. This ensures that your Canadian document meets the specific standards required for recognition in countries that have not signed the Apostille Convention.


In conclusion, Canada's decision to ratify the Hague Apostille Convention in 2024 is a significant step toward the international usage of document authentication. It is critical that you understand these changes whether you are a student, a business owner, or a professional moving overseas.

 
Globeia is available to help you confidently manage the authentication process and to assist you through these changes. Use our online portal for a faster, easier way to utilize Globeia’s expertise for international document validation.
 

FAQs

What is an apostille and why do I need one?

Does Canada participate in the Apostille Convention?

Where can I get an apostille in Canada

What documents can I get apostilled?

Do I need to get my document notarized before apostille?

Do I need an apostille for every country?

Are Apostilled Documents Accepted Everywhere in the World?

Are Apostilled Countries Accepted Everywhere in the World?

Can I get an apostille for a foreign document in Canada?

Are there any companies offering apostille services?

Table of Contents

  1. Apostille Canada: Everything You Need to Know for 2024 and Beyond
    1. Canada’s Participation in the Apostille Hague Convention
      1. Role of Global Affairs Canada in the Apostille Process
        1. Where Should I Send my Canadian Documents for Apostille?
          1. Types of Documents that You Can Get Apostilled
            1. When Is Apostille Needed?
              1. Using Canadian Documents in Non-Hague Countries
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