Jan 1st, 2024
Managing documentation guidelines and submission requirements can be pretty time-consuming, especially when you come across terms like Apostille, Authentication, Legalization, and Notarization. Nevertheless, understanding these terms, their purposes, and how to complete their respective procedures can pay dividends when it comes to immigrating or finding a new job in another country.
The Document Apostille team at Globeia has put this comprehensive apostille guide together for Texans dealing with document requirements of other countries. You may be planning to study abroad, do business in a foreign country, move with your family, or register your marriage there. In any of these cases, you will need to gain a basic understanding of what an Apostille is and how to get one in Texas.
Apostille is an internationally recognized authentication process for documents that are headed for any of the countries participating in the Hague Convention of 1961. The Apostille certificate for a document validates the authenticity of the signature and seal that it carries, helping the document holder prove its legitimacy in the member countries. You can look at the apostille as an international authentication seal that is accepted by more than 100 countries.
Texas, like other U.S. states, uses this international process to authenticate documents such as birth certificates, college diplomas, marriage licenses, court orders, or business contracts for use abroad. Similarly, foreign nationals who have spent some time in Texas may need to authenticate their Texas-issued documents for use in their home country. In all these cases, getting an Apostille is a key step.
Apostille ensures your documents are universally accepted and that you don’t face any authentication problems when submitting them to international offices. Texas, like other U.S. states, uses this international process to authenticate documents such as birth certificates, college diplomas, marriage licenses, court orders, or business contracts for use abroad. Similarly, foreign nationals who have spent some time in Texas may need to authenticate their Texas-issued documents for use in their home country. In all these cases, getting an Apostille is a key step.
The need for an Apostille in Texas depends on your specific situation. You will likely need an apostille if you plan to use your Texas-issued document in a country that is a member of the Hague Convention. However, this process is not accepted in all countries. We recommend checking the document verification requirements of your destination country to confirm if they use apostille or another form of authentication.
Getting an apostille on a birth certificate in Texas generally involves the same type of steps as in any other U.S. State. You need to submit an application to the Secretary of State’s office in Austin, along with a cover letter explaining your intent. The Secretary of State’s office is generally very quick at responding to these requests, so you can expect to hear back from them within a few weeks.
Birth certificates are usually required for immigration, international education, marriage, and employment. Texans need an apostille stamp on their State-issued birth certificates before submitting them to international authorities. The main reason behind this requirement is to help protect individuals against identity theft and document forgery.
Apostille certificates can be tracked easily under the Hague Convention system, making it easier for authorities worldwide to verify documents.
You will be able to easily prove your nationality and state of birth with a Texas birth certificate that has an apostille stamp attached. This way, your international job, study, or immigration application will be accepted without any further identity verification.
Birth certificates in Texas are issued by the Texas Department of Health Services. Here is a step-by-step guide for their apostille in Texas.
Your apostille request will need to be submitted to the Texas Secretary of State’s office. The Secretary of State is the only authority that can issue an apostille in Texas, to verify your public documents.
A Secretary of State apostille makes your Texas-origin documents legally acceptable in other countries, provided they are members of the Hague Apostille Convention.
You can contact the Secretary of State’s office for your questions regarding apostille requirements, document eligibility, and fees. In addition to this, you can also visit their website to get a general idea of your request’s processing times. The website has a separate section mentioning the apostille requests that they are processing at any given time.
We have previously talked about the process for getting an apostille on birth certificates through the Texas Secretary of State. You need to follow similar steps for your other documents. Here is a quick recap of what you need to do.
Preparing your documents in advance is key, as ineligible documents are rejected by the Department of State. If the document is a certified copy, it must have been issued within the last five years. We recommend you get a new copy if the five-year period has passed.
Pay the apostille fee and submit your document to the Secretary of State's office. Don’t forget to include a completed Apostille Request Form with your request.
Texas Apostille Services make the process of document authentication easier and less time-consuming, by offering a one-stop solution. These services usually accept documents for apostille both online and via in-person submissions at their offices.
Apostille services in Texas can help streamline the Apostille process for you. These companies usually specialize in managing all of the apostille steps. This means that everything from your document’s preparation, submission, and delivery will be handled by the company that you hire. Now, let’s look at the criteria that you need to consider before choosing an apostille service that best fits your unique situation.
Consider factors such as turnaround time, customer service, reputation, and pricing when choosing an Apostille service. Ensure the service is knowledgeable about the Apostille process and has a proven track record.
There are currently 484,230 notaries operating in Texas. These are Texas Secretary of State commissioned public officers who are allowed to administer oaths, take deed acknowledgements, and certify documents. Their main role in the Apostille process is to certify the signature on the documents so that the Secretary of State can then put an apostille stamp on them.
The notaries verify the identity of the people signing the document and ensure that they're signing them voluntarily. This makes the document legally acceptable, which is a chief requirement for the Apostille process.
Let’s consider a scenario where you are submitting a Power of Attorney for an Apostille. The letter must be notarized first to verify your identity. The notary will do this by first witnessing you signing the document, and then affixing their signature and seal to it. Once notarized, the document can be submitted directly to the Secretary of State’s office or through Globeia’s reliable service for the Apostille certification.
You need to follow these steps to get a notarized apostille in Texas:
The Texas Secretary of State’s office is located in Austin. This is why there is a large number of specialized apostille services in the Austin area, to cater to the high demand. Let’s take a look at their unique aspects and the benefits of choosing an apostille service for your document authentication in Austin.
Since these services are located near the Secretary of State’s office, you will get an expedited service. This means that your documents will be submitted to the Secretary’s office faster and the apostilled documents will also be delivered to your chosen address quickly.
Apostille requirements vary according to document types. However, these services have years of experience in the industry, so they will not have any problems in handling your request.
The Apostille form in Texas is called the "Request for Official Certificate or Apostille Form". The official code for this form is 2102. Let's take a look at why Form #2102 is important and how to fill it out for your apostille request.
The Texas Apostille form provides important information about the document you need to authenticate. This information is required by the Department of State before they can start to verify your document.
The form includes details such as the name of the country where the document will be used, the type of your document, and your contact information. There is also a payment information section, as there is a State fee for apostille certification. Your application will be rejected if you don’t attach a completed apostille request form.
Here are the steps to properly fill out your apostille request form: